Time card calculator
Enter clock-in and clock-out times for each day of the week. The calculator takes off unpaid breaks, handles overnight and split shifts, and totals the week in hours and minutes and in decimal hours.
- 100% free
- Runs in your browser
- No uploads
Type times like 9:00, 17:30 or 5:30 pm. Without am or pm, times are read as 24-hour, so type 5pm or 17:00 rather than 5. A clock-out earlier than the clock-in ends the next day and counts on the day the shift started.
Pay and overtime optional
- Runs on your deviceEvery tool works directly in your browser. No files are uploaded.
- Your privacy mattersYour files never leave your device, so there's nothing for us to store.
- No limitsUse any tool as much as you need. No daily caps, no waiting.
- Completely freeNo signup and no trial to cancel. Ads keep the tools free.
How to use the time card calculator
- Pick the week. Choose the day your workweek starts on, then use Previous, This week and Next to move between weeks.
- Type each shift. Enter clock in, clock out and the unpaid break in minutes. Times like 9:00, 0900, 9am and 5:30 pm all work. Days you didn't work can stay blank.
- Add split shifts. The options next to each day add a shift, copy the day to the next one, or clear it.
- Add pay if you want it. Enter an hourly rate and tick weekly overtime to see regular and overtime hours and an estimate of gross pay.
- Keep a copy. Copy a summary, download a CSV for a spreadsheet, or print a clean time card.
How the hours are added up
Each shift is clock-out minus clock-in minus the unpaid break, kept in whole minutes. The minutes for every shift are added together and only converted to decimal hours at the end, so nothing is lost to rounding along the way.
If the clock-out is earlier than the clock-in, the shift ends the next day and counts on the day it started, even when that morning falls in the next workweek. Overlapping shifts are marked and left out of the total until you fix them.
Weekly overtime counts the hours over your threshold (40 by default) at your multiplier (1.5 by default). Pay is worked out from the exact minutes and rounded to the cent once, at the end.
Worked example
Monday to Friday, 9:00 to 17:00 with a 30 minute unpaid lunch. Each day is 8 hours minus 30 minutes, so 7:30. Five days make 37 hours 30 minutes, which is 37.50 decimal hours. At $18 an hour that is 37.5 × 18 = $675.00.
Now say the week is 8:00 to 17:00 with no unpaid break, five days: 9 hours a day, 45 hours in total. With overtime after 40 hours at 1.5×, that is 40 regular hours and 5 overtime hours. At $20 an hour: 40 × $20 = $800, plus 5 × $30 = $150, for $950 gross.
Tips and common mistakes
- Use am and pm, or the 24-hour clock. A bare 5 is read as 5:00 in the morning, so type 5pm or 17:00.
- Only enter unpaid breaks in the break column. Short paid rest breaks are part of your working time.
- Don't copy 7:30 into a payroll form as 7.30. Use the decimal figure, 7.50, or switch the display to decimal.
Frequently asked questions
How do I calculate hours worked from a time card?
For each shift, subtract the clock-in time from the clock-out time, then take off any unpaid break. 8:15 am to 4:45 pm is 8 hours 30 minutes; minus a 30 minute lunch that is 8:00. Add up every shift in the week for the weekly total.
How do I enter a night shift that ends after midnight?
Type the times as they are, for example 22:00 in and 06:00 out. When the clock-out is earlier than the clock-in, the calculator treats it as the next morning, shows “ends next day” and counts the 8 hours on the day the shift started.
What does 37:30 mean, and why is it 37.50 in decimal?
37:30 is 37 hours and 30 minutes. Payroll systems usually want decimal hours, where 30 minutes is half an hour, so 37:30 becomes 37.50. Typing 37.30 into a payroll system would underpay you by 12 minutes.
Is weekly overtime worked out correctly if I work across two weeks?
Yes. Each week is worked out on its own and never averaged with the next. Use Previous and Next to move between weeks.
Where are my times saved?
Only in this browser, on this device. Nothing is sent anywhere. Clearing your browser data removes them, so download a CSV if you need a record.
Is the pay figure what I will be paid?
It is an estimate of gross pay before tax and deductions. Real pay can also depend on workplace rounding rules, bonuses, shift premiums and state law.